Schedule
Add strips and banners
Strips and banners are the two kinds of rows on the strip board. A strip represents one scene; a banner marks a non-scene event such as a company move or a meal break. This article explains where strips come from, how to complete and edit them, and how to add and edit banners.
Before you start
- A scenario is active and has at least one shoot day (see Add and edit shoot days).
- Leave the scenario unlocked while you edit or drag. Lock it when the schedule is ready for shooting: the edit, delete, drag, and marquee actions disappear, and the scene-completion checkboxes appear. You can still double-click a scene strip to inspect its scene.
Where strips come from
You do not create strips by hand. Every scene in the active scenario already has a strip. A strip that is not yet on a shoot day waits in the unscheduled pool on the right of the Strip Board tab (visible at 900px and wider).
To schedule a scene, drag its strip from the pool onto a shoot day. To unschedule it, drag it back to the pool. For the drag-and-drop tasks, see Schedule scenes on the strip board.
What a strip shows
Each strip is a compact row. Which fields appear depends on your display settings (see Display settings). From left to right a strip can show:
| Field | Meaning |
|---|---|
| Color bar | A 4px bar colored from the scene’s INT/EXT and time of day. Hover it for a label of the combination. |
| Scene number | The scene’s number. |
| Unit badge | The production unit, when the scene belongs to one. |
| INT/EXT | Interior or exterior. |
| Time of day | DAY, NIGHT, DAWN, DUSK, or another time-of-day value. |
| Set | The scene’s linked Set (the in-story place named in the slugline), shown in uppercase. |
| Synopsis | The scene synopsis or description, in italic. |
| Page count | Scene length in eighths of a page. |
| Estimated duration | Estimated shooting time in minutes, for example ~90 min. |
| Script day | The story day from the underlying scene, for example D3 or N3. It is independent from the Shoot Day that contains the strip. |
| Cast | Cast numbers in the scene, for example #1, #4. |
| Extras | Background and featured-extra counts, for example 4 bg. |
| Badges | Conflict badges when enabled, plus a WC badge when the strip is active weather cover. |
| Time range | The strip’s estimated start–wrap, when set. |
The Set shown here is the linked Set entity, not a real-world Location. To learn how those two differ, see the glossary.
Strip statuses
A strip’s appearance reflects its status:
| Status | Appearance |
|---|---|
| Scheduled | Default. The strip is on a day but not yet shot. |
| Shooting | The strip is in progress. |
| Completed | Dimmed to 50% with a line through the scene number. |
| Omitted | A line through the scene number. |
| Held | The strip is held from the schedule. |
Mark a strip complete
Completing a strip records the actual times it was shot. The completion checkbox appears only while the scenario is locked, so it is available during shooting without appearing while the schedule is still being built.
To mark a strip complete:
- From the three-dot Scenario actions menu beside the scenario selector, choose Lock if the scenario is not already locked.
- Select the checkbox at the right end of the strip.
- In the Complete Scene dialog, set the Actual Start and Actual Wrap times. Both are required.
- Optionally enter the number of Setups and any Notes.
- Choose Mark Complete.
The strip switches to the Completed look and its checkbox becomes read-only. Unlocking the scenario hides the completion checkboxes but keeps the recorded completion details.
Edit or delete a strip
To edit or remove a strip, select its three-dot menu (Strip actions) at the right end of the row, then choose Edit or Delete:
- Edit opens the Edit Strip dialog, where you can change the strip’s Description and Page Count. These edits stay on the strip and do not change the underlying scene. To move a strip to another day or unit, drag it on the board; placement is not changed by a content edit.
- Delete removes the strip from the board after you confirm. The scene itself stays in your breakdown.
When you save a strip edit, the board shows the new value immediately. If saving fails, the strip returns to its previous value and SceneItAll shows an error.
On desktop, double-click a scene strip to open that scene in Breakdown. Breakdown shows the latest revision accepted for production, while Schedule keeps the strip on its current day and position. This also works on locked scenarios because it does not change anything. It is unavailable in the phone companion layout. Banners do not open scenes.
Select and move several scheduled strips
On an unlocked desktop Strip Board, hold Ctrl on Windows or Linux, or Command on macOS, while clicking a scheduled scene or banner. The row is marked with an accent highlight and no selection checkbox is added. Continue modifier-clicking rows to add them to the group, or modifier-click a selected row again to remove it. A plain click leaves the selection unchanged. Then drag any selected scene or banner to move the complete group to another day or back to Unscheduled. Day headers and change markers are not selectable.
You can also hold Shift and drag a rectangle across visible scheduled scene and banner strips. Every scene or banner strip touched by the rectangle joins the current selection, while day headers and change markers remain outside it. The group lands as one block in its original top-to-bottom board order, including banners between scenes, regardless of which selected row starts the drag. After a failed group move, the selection remains so you can retry; after a successful move, the moved selection clears. Changing scenario or unit also clears it. Scheduled selection is disabled for locked scenarios and companion layouts.
On macOS, use Command-click for individual selection. For marquee selection, use either physical Shift key and begin the drag while Shift is held; Command and Option are not needed.
Banners
A banner is a non-scene row you insert inside a shoot day to mark an event or transition. Banners sit inline with the strips and can be dragged to reorder.
Banner types
| Type | Use |
|---|---|
| Day break | A break point in the day. |
| Company move | The crew is relocating. |
| Mini move | A short on-lot move, distinct from a full company move. |
| Meal | A meal or lunch break. |
| Holiday | A holiday marker. |
| Note | A general scheduling note. |
| Travel | Travel between locations. |
| Weather | A weather-related note. |
| Safety meeting | A scheduled safety briefing. |
Each banner type has its own color; the meal banner is green and the company-move banner is amber, for example. The type also shows as an uppercase label on the banner row, so the color never carries meaning alone.
Add a banner
To add a banner to a day:
- Select the three-dot menu (Banner actions) on the day banner.
- Choose Add Banner.
- In the Add Banner dialog, type the Banner Text (required), pick a Type, and optionally set a Duration (min).
- Choose Add Banner.
The banner appears in the day’s row list. Drag it up or down to reposition it.
Add lunch, company-move, or mini-move banners to selected shoot days
Project admins and owners can build these banners for chosen shooting days in one production unit. If the project has only one production unit, SceneItAll selects it automatically. If the project has multiple units, select a specific unit instead of All Units on the Strip Board or Calendar tab. Then open the Actions menu in the header and choose one of these actions. Every shoot day starts selected in the dialog; use All, None, or the individual day checkboxes to set the scope before previewing.
- Add lunch breaks places one
LUNCHmeal banner on each long-enough selected shooting day. Set the shared lunch duration, review the preview, then choose Clear and rebuild lunches. Scene duration estimates determine the last safe scene boundary before the project’s meal-break threshold. Short and empty selected days are skipped. If any scene needed for the calculation on a selected day has no positive duration estimate, SceneItAll reports the affected scene and does not change any banners. - Add company-move banners compares consecutive scheduled scenes while ignoring banners. When their physical Location records differ, it proposes
COMPANY MOVE: <from location> → <to location>immediately before the destination scene. A missing Location record or name blocks the entire rebuild so partial results cannot be applied. - Add mini-move banners compares consecutive scenes at the same filming Location. When their Sets differ, it proposes
MINI MOVE: <from set> → <to set>before the second scene. Choose one duration for all proposed mini moves; SceneItAll uses the project’s travel buffer by default. If the duration is too short, the resulting banners show a Move time too short conflict. An existing company-move banner between the scenes prevents an unnecessary mini move. Missing Location or Set information stops the rebuild and tells you what to fix. You can edit individual banners afterward.
The preview shows how many matching banners will be removed and created on the selected days. If you change the selected days, review the new preview before continuing.
When you apply the action, SceneItAll rebuilds that banner type on the selected days. This also replaces matching banners you added manually on those days. Other banner types and unselected days are not changed. If SceneItAll finds a problem or the schedule changed after the preview, it leaves the existing banners in place and asks you to review again.
Edit or delete a banner
To edit or remove a banner, select its three-dot menu (Banner actions) on the banner row, then choose Edit or Delete. Editing opens the Edit Banner dialog with the same Banner Text, Type, and Duration (min) fields.
Display settings
Some strip fields always show; the rest you can turn on or off. The board saves your choices per project.
- Listed as always shown: Scene Number, INT / EXT, Day / Night / Dawn / Dusk, and Set Name.
- Toggleable: Set, Synopsis, Page Count, Cast Numbers, Extras Count, Unit Badge, Conflict badges, Script Day, Revision Color, and Estimated Duration. The Set toggle controls the strip’s Set column; there is no separate Location column. Weather-cover WC remains visible when active.
To change which fields appear, open the schedule settings from Global Settings → Schedule.