SceneItAllDocs

Reports

Generate a full fat schedule

The full fat schedule is the comprehensive day-by-day breakdown — every scene, every element, every note, in one document. Directors, producers, and ADs use it as the master scheduling reference. This article covers generating the schedule, regrouping it, tailoring which fields show, and exporting.

The full fat schedule first shows a read-only preview of the current schedule. Select Sync from Schedule to save a version whose cells you can edit and export. That saved version stays unchanged until you use Refresh Data. See Reports you save and reports that stay current.

Before you start

  • You have a scenario that is active or locked in the Schedule section. Without one you see “No schedule data available — Lock a scenario to generate the schedule.”
  • Any project member can view the preview and saved schedule. Syncing, refreshing, editing, managing variations, and exporting require the Admin role.

Generate the schedule

  1. Open Reports and select the Full Fat Schedule card.
  2. The schedule renders from the active scenario as a read-only preview.
  3. To freeze it into an editable, exportable document, select Sync from Schedule in the side panel. Edits collect in a floating save bar at the bottom; save them there.

What is on the page

Organized by day, the schedule shows non-shooting day banners (travel, prep, hiatus) and shooting day headers with a scene count and total page count. For each scene, depending on Display Settings:

  • Scene heading — number, INT/EXT, day or night, Set, page count, status badge.
  • Synopsis — the scene’s summary (the same one you write on the breakdown).
  • Elements — coloured chips for each element, grouped by type.
  • Estimated duration, call time, start / wrap estimates, and setups — production timing fields.
  • Notes — call sheet and advance-schedule notes.
  • Weather — an icon for weather-dependent scenes.

A footer summary shows total scenes and total pages.

Regroup the schedule

The Reports left rail has a Group by selector that re-groups the same scenes without leaving the page:

  • By shoot day (default) — the chronological day-by-day layout.
  • By status — scenes bucketed by their status badge.
  • By INT/EXT — interiors and exteriors separated.
  • By time of day — scenes gathered by day, night, dusk, or dawn.

Inline edits made on a synced schedule stay attached to their original scene whichever grouping is active. The active grouping is reflected in the page address.

Tailor which fields show

The Display Settings section in the side panel controls which fields render on every scene: Status, Estimated Duration, Call Time, Start / Wrap Estimates, Camera Setups, Notes, Weather Info, Sunrise / Sunset, and Synopsis. Use this to tailor the schedule to the audience — directors usually want everything; locations or transport may prefer a stripped-down view.

Export

The side panel shows Export PDF, which downloads a print-ready copy with a standard built-in header, plus a summary of total scenes and pages.

Manage full fat schedule variations

Each scenario can hold multiple full fat schedule variations — useful when working out alternative shoot orders or trimmed-down versions for different stakeholders. The version picker at the top of the canvas shows the active variation and a Manage button.

Inside Manage variations, you can create an Empty draft, Copy active variation, or start with the latest schedule using Fresh snapshot from upstream. You can choose the primary variation and rename or delete any variation that is not active. Editing or refreshing one variation does not change the others. The first sync creates the active Main variation.