Crew List

Crew List

The Crew List tab organizes all crew members by department. It provides a searchable, collapsible view of your production’s team with their roles, contact information, and Head of Department status.

Layout

Crew members are grouped into department sections. Each section has:

  • A header with the department name and a count badge showing how many crew members are in that department.
  • A chevron to expand or collapse the section.
  • Crew member rows listed inside, each showing:
ColumnDescription
HoD BadgeAn orange “HOD” pill if this person is the Head of Department
RoleThe crew member’s role/position (e.g., “Director of Photography”)
NameThe crew member’s name (bold)
EmailContact email
ActionsOverflow menu with Edit and Delete

On narrower screens, the Email column is hidden. Each row also has a calendar icon that opens the availability date picker for that crew member.

Searching

Use the search bar at the top to filter crew by name, department, or role. Results update as you type.

Header Buttons

The toolbar runs along the top of the tab. From left to right:

  • Refresh — Re-fetch the crew directory from the server.
  • Export — Download the directory as a PDF or Excel file (choose from the dropdown). See Crew list export.
  • Import — Import crew members from a CSV or Excel file.
  • Add Crew Member — The primary button at the end of the row; opens the add dialog.

Adding a Crew Member

  1. Click Add Crew Member.
  2. Fill in the form:
    • Name (required) — The crew member’s name.
    • Crew ID (optional) — A short manual identifier (letters, numbers, and hyphens).
    • Department (optional) — Select from the department dropdown.
    • Position (optional) — Pick one or more positions (job titles like “Gaffer” or “Script Supervisor”) shown as chips. Click + Add Position to create a new project-wide position on the fly. A crew member can hold more than one position.
    • Email (required) — Contact email.
    • Phone (required) — Contact phone.
    • Company (optional) — Their company or agency.
    • Work Start / Work End (optional) — The dates this person is engaged on the production.
    • Is HOD — Check this if they are the Head of Department.
    • Notes (optional) — Any additional notes.
  3. Click Create.

The Crew Profile Panel

Click a crew member’s row to open the profile panel on the right side. The panel shows:

Header

  • Avatar with the crew member’s initial.
  • Full name.
  • Role and department (e.g., “Gaffer — Lighting”).
  • Edit and Delete buttons.

Profile Cards (scrollable sections):

  • Contact — Email, phone, and company.
  • Department — Department assignment and HoD status.
  • Notes — Free-text notes.

Editing a Crew Member

Click the Edit button in the profile panel, or choose Edit from the row’s overflow menu (the three-dot icon). The edit dialog contains the same fields as the Add Crew Member dialog: Name, Crew ID, Department, Position(s), Email, Phone, Company, Work Start/End, Is HOD, and Notes.

Click Save when done.

Deleting a Crew Member

Click the Delete button (trash icon) in the profile panel or select Delete from the overflow menu. A confirmation dialog appears before the deletion proceeds.

Tips

  • Mark department leads with the HoD checkbox so they’re visually flagged in the directory. This also affects mailing list generation.
  • Collapse departments you’re not currently working with to reduce visual clutter.
  • The search bar filters across name, role, and department simultaneously — useful when you’re not sure which department someone belongs to.