Cast List

Cast List

The Cast List is a comprehensive table of all actors in your production. It tracks character assignments, contact details, agencies, managers, measurements, and more.

The Cast Table

The main view is a table with the following columns:

On narrower screens, some columns (Character, Contract, Scenes, Availability) are hidden to save space.

Contract Types

Contracts are displayed as colored pills:

Any contract type not listed above falls back to a gray pill.

Searching, Filtering, and Sorting

• Search bar — Filter by name, character, or cast number. Results update as you type.
• Contract filter — Filter by contract type (Principal, Day Player, Daily, Weekly, On Hold, Stunt, Stand-in, Extra).
• Scene filter — Narrow the list to cast appearing in a specific scene.
• Sort — Sort the table by cast number, name, scene count, or contract.

Header Buttons

The toolbar runs along the top of the tab. From left to right:

• Refresh — Re-fetch the cast list from the server.
• Export — Download the cast list as a PDF or Excel file (choose from the dropdown).
• Renumber Cast — Open the renumber dialog to reassign cast numbers in bulk.
• Import — Import cast members from a CSV or Excel file.
• Add Cast Member — The primary button at the end of the row; opens the add dialog to create a new cast member.

Adding a Cast Member

1. Click Add Cast Member.
2. Fill in the form:
   • Name (required) — The actor’s name.
   • Character — Search and select one or more characters (elements) this actor plays.
   • Email (optional) — Contact email.
   • Phone (optional) — Contact phone.
   • Cast # (optional) — Cast number assignment.
   • Contract (optional) — Select contract type from the dropdown.
3. Click Create.

The Cast Profile Panel

Click a cast member’s row to open the profile panel on the right side. The panel shows:

Header

• Avatar with the actor’s initial.
• Full name.
• Linked characters (as clickable tags).
• Edit and Delete buttons.

Profile Cards (scrollable sections):

• Contact — Email, phone, and personal details.
• Agency — Agency name, address, agent name, email, and phone.
• Manager — Manager name, email, and phone.
• Measurements — Full measurement details (height, weight, chest, waist, hips, shoe size, and more).
• Special Requirements — Any special needs or notes.
• Production — Start/end dates, wardrobe and makeup prep times.
• Scenes — List of scenes this cast member appears in.

Editing a Cast Member

Click the Edit button in the profile panel, or choose Edit from the row’s overflow menu (the three-dot icon). The edit dialog has sections for:

Basic Info

• Name, Cast #, Character(s), Contract.

Personal Details

• Stage Name, Email, Phone, Nationality, Date of Birth.

Production

• Start Date, End Date, Wardrobe Prep (minutes), Makeup Prep (minutes), Special Requirements.

Agency

• Agency Name, Agency Address, Agent Name, Agent Email, Agent Phone, “In Mailing List” checkbox.

Manager

• Manager Name, Manager Email, Manager Phone, “In Mailing List” checkbox.

Measurements

• Height, Weight, Chest/Bust, Waist, Hips, Inseam, Jacket/Suit, Shirt/Top, Trouser/Pant, Dress, Shoe, Hat, Glove, Collar, and a Measurements Notes field.

Click Save when done.

Deleting a Cast Member

Click the Delete button in the profile panel, or choose Delete from the row’s overflow menu (the three-dot icon). A confirmation dialog appears before the deletion proceeds.

Where cast data shows up next

A cast member only flows downstream once their character is linked to scenes in the breakdown. Once those scenes are scheduled onto shoot days, the cast member surfaces in:

• Call sheets — the cast table for each shoot day, with makeup and set call times derived from their wardrobe/makeup prep minutes.
• Sides — you can generate sides filtered to a specific cast member.
• DOOD — their work / hold / travel pattern across shoot days.
• Mailing lists — their email (and the agent/manager emails, if “In Mailing List” is on) for the relevant day.

Reports are snapshots, so after you change a cast member’s details, refresh the report to pull the new values through.

Tips

• Double-click the Cast # badge to quickly renumber a single cast member inline. Use Lock number from the row’s overflow menu to protect a number from inline edits and bulk renumbering.
• Use the “In Mailing List” checkboxes in the Agency and Manager sections to control whether agents and managers receive production communications.
• Character links connect cast members to elements in your breakdown, so the same character shows up in both places.
• Keep measurements up to date — the wardrobe department relies on them for fittings.

Related

• Crew list
• Crew overview
• Element types