SceneItAllDocs

Crew

Crew overview

Watch the overview

0:59 · narrated

Record cast, crew, departments, and availability once—then use that information during scheduling and daily preparation.

Explore the Crew guides

Fictional demonstration data. Sample material from Sintel © Blender Foundation | durian.blender.org; original screenplay by Esther Wouda, licensed under CC BY 3.0.

The Crew section is where you manage everyone in your production — cast, crew, departments, availability, and mailing lists. Open it from Crew in the sidebar. The section opens on the Cast List tab by default.

The Crew section connects your cast and crew to the breakdown, schedule, and reports. When a cast member’s character is added to a scene and that scene is scheduled, the cast member appears on call sheets, sides, and Day Out of Days reports.

Cast and crew stay within their project and are not copied into another project automatically. Their scene links use the latest script revision accepted for production, not an older revision selected in Scripts.

The five tabs

Tab What it does
Cast List Manage actors, their characters, contracts, contacts, agencies, managers, and measurements.
Crew List Manage crew members grouped by department, with positions and contact details.
Departments Organize the production into departments and the positions within each, and assign crew to them.
Availability A monthly calendar showing who is available, booked, on hold, traveling, or unavailable on each date.
Mailing List Build per-day email distribution lists for cast and crew, plus one-off recipients.

Select a tab to switch views. Each tab’s actions (add, import, export, and so on) appear in the toolbar to the right of the tab row.

Who can do what

Viewing any tab works for any project role. Adding, editing, deleting, importing, and renumbering generally require the admin role or higher. A few surfaces are tighter: cast measurements are limited to admins and the costume, hair, and makeup heads of department, and the Mailing List tab needs at least the member role (viewers cannot open it). Where a role matters, the matching article says so.

Articles