Getting Started

Roles and permissions

Every member of a project has one role that decides what they can do. SceneItAll has exactly four roles — owner, admin, member, and viewer — arranged from most to least access. This guide explains each role, lists who can do what, and covers how roles are assigned.

The four roles

Owner

The person who created the project, or whoever ownership was transferred to. Each project has exactly one owner.

Has every admin and member capability.
Edits all project settings.
Deletes the project.
Transfers ownership to another member.
Views the project’s audit logs.

Admin

A trusted member who helps manage the project’s content and people.

Has every member capability.
Creates and edits content across the project — including editing other people’s work — uploads scripts, runs breakdown and AI tools, and manages cast and crew.
Invites members, removes members, and changes member roles (to admin, member, or viewer).
Edits project settings.
Cannot delete the project, transfer ownership, or view audit logs.

Member

A standard member who can view everything and contribute, but not manage the project.

Views all scripts, breakdowns, crew, and schedule data, and searches the project.
Adds and edits their own contributions, comments, and uploads files.
Can run credit-charging breakdown AI when an owner or admin enables Can use credits for them; the credits come from the project owner’s wallet.
Cannot edit other people’s work, manage members, or change project settings.

Viewer

Read-only access, for stakeholders who need visibility without editing.

Views project data and searches the project.
Cannot comment, upload, or change anything.

What each role can do

This table shows the main differences between the four roles.

Capability	Owner	Admin	Member	Viewer
View the project	Yes	Yes	Yes	Yes
Search the project	Yes	Yes	Yes	Yes
Comment	Yes	Yes	Yes	No
Upload files	Yes	Yes	Yes	No
Add and edit own contributions	Yes	Yes	Yes	No
Run breakdown AI	Yes	Yes	If Can use credits is enabled	No
Edit anyone’s contributions	Yes	Yes	No	No
Delete anyone’s comment	Yes	Yes	No	No
Create fields, forms, views, and departments	Yes	Yes	No	No
Invite members	Yes	Yes	No	No
Remove members	Yes	Yes	No	No
Change member roles	Yes	Yes	No	No
Edit project settings	Yes	Yes	No	No
View audit logs	Yes	No	No	No
Delete the project	Yes	No	No	No
Transfer ownership	Yes	No	No	No

The top bar shows a View only access chip for Viewers. Owners, Admins, and Members do not see an access chip.

What viewers can and can’t see

Viewers are read-only outside collaborators, so a few things are hidden from them on top of the table above:

Contact details. Viewers don’t see cast or crew phone numbers, emails, or other personal contact info on the cast list, crew list, or people search. Members and admins do. (The call sheet is the one exception — it’s the production’s contact sheet, so its crew contacts show for everyone who can open it.)
Unpublished scripts. Viewers only see scenes and schedule, report, and comment data drawn from published scripts. Draft (unpublished) script content stays hidden from them across the breakdown, strip board, schedule, one-liner, sides, DOOD, and full-fat schedule until an admin publishes it.
Change history. Viewers see a limited activity history. They cannot see unpublished scene changes or the detailed before-and-after values reserved for the project owner.

Beyond the four project roles, a couple of data types are gated tighter for everyone below admin: financial figures (cast contract rates and day-out-of-days costs) and wardrobe measurements are limited to admins, owners, and the relevant department head — members don’t see them either.

A note on editing

Owners and Admins manage the main production information, including scripts, breakdowns, schedules, cast, crew, and reports. Members can view the project and add their own comments, files, tasks, form entries, and personal call-sheet changes.

Members can also run element detection and synopsis generation when an Owner or Admin enables Can use credits for them in Project Settings → Members.

How roles are assigned

The person who creates a project becomes its owner.
When an owner or admin generates an invite link, they pick the role to grant — Admin, Member, or Viewer. Owner is never an invite option.
Owners and admins change roles and remove members from Project Settings → Members. They cannot change the owner’s role or their own.

Transfer ownership

Because a project has exactly one owner, you move the owner role rather than adding a second one. From Project Settings → Danger Zone, the current owner selects a member under Transfer Ownership and confirms. The previous owner is demoted to admin. This cannot be undone.