SceneItAllDocs

Schedule

Create and manage scenarios

A scenario is a named version of your schedule. Create several to explore alternative shooting orders — for example, a main schedule, a weather-cover backup, or a revised order after a location change. This article covers creating, switching, renaming, duplicating, locking, and deleting scenarios from the Schedule header.

Before you start

  • A project and episode are selected. Scenarios belong to the episode and can be created before its first script is uploaded.

The scenario selector

The active-scenario dropdown and its three-dot Scenario actions menu share one bordered control in the Schedule header. On the Strip Board and Calendar tabs, this scenario control is followed by the text-labelled Actions and Add menu buttons. It stays in the right-hand header area on the other Schedule tabs. On Calendar, the download icon is the final action at the far-right edge.

  • The selected scenario appears in purple. The Strip Board, Calendar, DOOD, and Compare views all reflect that scenario.
  • A locked scenario shows a lock icon in the selector.

To switch scenarios, open the dropdown and select the scenario you want. The board reloads for that scenario.

Create a scenario

To create a scenario, from the Schedule header:

  1. Open the Add menu and choose Scenario. (On an empty board, use the Create scenario button instead.)
  2. In the Create Scenario dialog, type a Name.
  3. Choose Create.

The new scenario opens with no shoot days. If the episode already has a production-ready revision, its current scenes appear under Unscheduled. Add days next (see Add and edit shoot days), then drag scenes onto them.

Switch the active scenario

Open the scenario dropdown and select a scenario to make it active. Every schedule tab updates to the selected scenario, and the active scenario is also reflected in the page URL, so a deep link reopens the same one.

Rename a scenario

To rename a scenario:

  1. Select the three-dot menu (Scenario actions) immediately to the right of the scenario dropdown.
  2. Choose Rename.
  3. In the Rename Scenario dialog, edit the name and confirm.

Duplicate a scenario

Duplicating copies a scenario — including all its shoot days and strips — into a new scenario, so you can try a different order without disturbing the original.

To duplicate a scenario:

  1. Select the scenario you want to copy from the dropdown so it is active.
  2. Open the Add menu and choose Duplicate scenario.
  3. In the Duplicate Scenario dialog, edit the Name (it defaults to the original name with (copy) appended).
  4. Choose Duplicate.

Every shoot day, strip, and banner is copied as-is. The copy belongs to the same episode and, like every scenario in that episode, automatically follows its latest production-ready screenplay details.

Lock or unlock a scenario

Locking a scenario makes it read-only so the schedule cannot change by accident. While a scenario is locked:

  • Drag and drop is disabled, and a banner at the top of the strip board reads This scenario is locked. Drag-and-drop is disabled.
  • The day, banner, strip, and change-marker actions are hidden, and Detect conflicts is disabled.
  • A completion checkbox appears on each scene strip so scenes can be marked complete during shooting.
  • The scenario selector shows a lock icon.

To lock or unlock a scenario:

  1. Select the three-dot menu (Scenario actions) immediately to the right of the scenario dropdown.
  2. Choose Lock or Unlock.

To make changes to a locked scenario, unlock it first.

Locks are per scenario and independent of each other: locking one scenario leaves every other locked scenario locked. This is unlike the active scenario, of which there is only ever one at a time.

Delete a scenario

To delete a scenario:

  1. Select the three-dot menu (Scenario actions) immediately to the right of the scenario dropdown.
  2. Choose Delete.
  3. In the Delete Scenario dialog, confirm with Delete.

Deleting a scenario permanently removes its schedule: shoot-day groups, shoot days, strips and banners, change markers, conflicts, schedule share links, report display settings, and live (unfrozen) call sheets. The episode, scripts, production scenes, breakdown, cast, and crew remain available.

Frozen call-sheet versions, frozen one-liner/full-fat report versions, and production reports are kept as historical records. They are detached from the deleted scenario and shoot days, so they no longer refresh from that schedule.

The final scenario for an episode can be deleted. The Schedule then shows its empty state so you can create a new scenario later; the first new scenario becomes active automatically. If you delete the active scenario while another scenario exists, another scenario in the episode becomes active automatically. Unlock a locked scenario before deleting it.

Scenario actions

Action What it does
Rename Opens the Rename Scenario dialog to change the name.
Lock / Unlock Toggles read-only mode; a locked scenario shows a lock icon in the selector.
Delete Permanently removes the scenario and everything in it.

Scenario duplication is in the Schedule header’s Add menu rather than the three-dot Scenario actions menu.

How scenarios stay connected

Each scenario arranges the episode’s scenes, breakdown information, and cast into a shooting order. It does not follow the revision currently selected in Scripts.

When you accept a newer script revision, matching scenes keep their scheduled position. New scenes appear under Unscheduled, and removed scenes stay only where they were already scheduled, with a warning.

Reports such as Day Out of Days show the selected scenario. Saved one-liners and call sheets keep their existing schedule information until you sync or refresh them.