Schedule
Schedule scenes on the strip board
The strip board is the main scheduling surface in SceneItAll. It shows your shoot days as a vertical list, each holding the strips (scenes) you’ve scheduled for that day. Use it to drag scenes into days, set the shooting order, mark strips complete, and spot conflicts. This article covers the everyday strip-board tasks and explains what the board shows.
Before you start
- A scenario is active. If the board is empty, use the Create scenario button first (see Create and manage scenarios).
- The scenario has at least one shoot day (see Add and edit shoot days).
- The scenario is not locked. A locked scenario is read-only; unlock it from the three-dot menu beside the scenario dropdown to make changes.
Layout of the strip board
The Strip Board tab has four areas:
- Header — the unit selector and page actions sit on the far right. The scenario dropdown and its three-dot Scenario actions menu share one bordered control followed by the text-labelled Actions and Add menus.
- Day list — the main area, one collapsible group per shoot day.
- Unscheduled pool — a panel on the right (at 900px and wider) holding current production scenes that aren’t on a day yet.
- Color key — a compact floating card centered below the board on the desktop app. It explains the INT/EXT and time-of-day strip colors, plus the green On track and red Conflict indicators. The key is display-only.
When you open Schedule, a centered loading spinner replaces the scheduling workspace while your saved scenarios are retrieved. The Create scenario prompt appears only after loading finishes and confirms that no scenarios exist.
Use the eye icon directly above the settings cog in the left sidebar to hide or show the color-key card. The choice is shared with the Breakdown page and remembered on this device. When the key is hidden, the board expands into the space it used. Companion layouts do not show the card.
Schedule a scene
To schedule a scene, drag its strip from the unscheduled pool onto a shoot day:
- Find the scene in the unscheduled pool on the right.
- Drag its strip onto the target day’s group in the day list.
- Drop it where you want it in the day’s order.
The strip moves out of the pool and onto that day.
Schedule several strips and banners at once
To move a group of scenes together, hold Ctrl on Windows or Linux, or Command on macOS, while clicking each scene strip you want in the unscheduled pool. Selected rows receive a green highlight without adding a checkbox or changing the row width. Modifier-click a selected strip again to remove it from the group, then drag any selected strip onto a day and the whole group moves with it. A plain click does not change the selection. The same selection-and-drag interaction works in reverse for scheduled scenes and banners you want to move to another day or return to the pool.
You can also select several scenes at once by holding Shift and dragging a rectangle over the strips you want in the unscheduled pool. This adds every scene strip under the rectangle to the green selection (banner strips are not selected). Then drag any selected strip onto a day to move the whole group together.
For scenes and banners that are already scheduled, use the same interaction: Ctrl-click rows on Windows or Linux, or Command-click them on macOS, to add or remove them from the green selection, then drag any selected row to move the group. Plain clicks leave the selection unchanged. There are no Select multiple, Select all, or Exit multi-select controls in the header, and no left-side selection checkboxes. The shooting-completion checkbox shown at the right of a strip on a locked schedule is a separate control and is unchanged.
On desktop, you can also select a group by holding Shift and dragging a rectangle across visible scene and banner strips. Day headers and change markers are ignored.
Drag any selected row to move the group. The rows keep their original top-to-bottom order, including any banners between scenes. After a successful move, the selection clears. If the move fails, the rows stay selected so you can try again.
Changing the scenario or unit clears the selection. Group selection is unavailable in locked scenarios and Companion layouts. On macOS, use Command for individual selection and Shift for rectangle selection.
Reorder scenes within a day
To change the shooting order, drag a strip up or down within its day. Drop it in the new position, and the strips around it shift to make room. You can also drag a strip from one day to another to reschedule it.
When moving one or several scheduled strips between days, drop them at the top, middle, or end of the target day. The selected group stays together. If the move cannot be saved, the strips return to their previous position and SceneItAll shows what needs attention.
On desktop, double-click a scene strip to open that scene in Breakdown. Breakdown shows the latest revision accepted for production, while the strip keeps its day and position in the current scenario. This shortcut remains available when a scenario is locked. Banners do not open scenes, and Companion layouts do not provide this shortcut.
Unschedule a scene
To take a scene off the schedule, drag its strip back onto the unscheduled pool. The strip returns to the pool and the day’s stats update.
Mark a strip complete
To record that a scene was shot:
- Select the checkbox at the right end of the strip.
- In the completion dialog, enter the actual start and wrap times, and optional setups and notes.
- Confirm.
The strip switches to the Completed look (dimmed, with a line through the scene number). To revert, clear the checkbox — the strip returns to Scheduled.
Edit or delete a strip
To edit or remove a strip, open its three-dot menu (Strip actions) at the right end of the row, then choose Edit or Delete. Deleting a scheduled strip removes it from the board; the scene itself stays in your breakdown.
What a strip shows
Each desktop strip is a compact 52px row. From left to right it can show:
| Field | Meaning |
|---|---|
| Color bar | Strip color from INT/EXT and time of day (or the revision color) |
| Scene number | The scene’s number |
| Unit badge | The production unit, when more than one exists. Every unit badge is blue on the Schedule page. |
| INT/EXT | Interior or exterior |
| Time of day | DAY, NIGHT, DAWN, or DUSK |
| Set | The scene’s set, shown in uppercase |
| Synopsis | The scene synopsis or description |
| Page count | Length in eighths of a page |
| Duration | Estimated shooting time |
| Script day | The story day (for example, D3) |
| Cast | Cast numbers in the scene (for example, #1, #4) |
| Extras | Background (E), featured-extra (FE), and vehicle (V) quantities. The displayed values sum breakdown quantities rather than counting element names. |
| Badges | Conflict badges when enabled, plus a WC badge when the strip is active weather cover |
Which optional fields appear is controlled by your display settings (see below).
Strip status
A strip’s appearance reflects its status:
| Status | Appearance |
|---|---|
| Scheduled | Default |
| Shooting | In-progress strip |
| Completed | Dimmed (50%) with a line through the scene number |
| Omitted | Line through the scene number |
| Held | Held strip |
If a newer revision removes a scene that was already scheduled, its strip stays on the shoot day so the production plan does not change without warning. The strip shows Removed in current revision, and the same warning appears beside the scene in related production views and reports.
An unscheduled scene removed by a newer revision leaves the pool. If a later revision restores it, the scene returns with its previous breakdown and scheduled position.
The day banner
Each shoot day starts with a banner you select to expand or collapse the day. The banner shows the day number, calendar date, primary location, crew call time, page stats (scheduled and remaining), cast and extras counts, estimated wrap, and a page-target status pill. On track is green when the day is at or below 100% of its page target; Over target is red when it is above 100%.
The banner’s left border is color-coded, and the color always appears with a label or pill so it never carries meaning alone:
- Purple — a night shoot (crew call at or after 17:00).
- Red — the day has warnings.
- Grey — a normal day.
Red warning pills appear on the banner when something needs attention: No lunch (clear it by acknowledging the meal break), Empty day, No call time, No page counts, No date, and the conflict count. Acknowledged lunch remains green to show that action is complete. Select a conflict pill to open the conflict (see Detect and resolve conflicts). Inline turnaround warnings use both shoot dates as well as the wrap and call times, so the calculation includes full days between shoots.
Day notes appear directly on the banner. Long notes show two lines at first; use Show more and Show less to expand or collapse them without losing line breaks.
When sunrise and sunset are enabled but the day’s primary Location has no map position, Owners and Admins see Add coords on the desktop Strip Board. Choose a point on the map to save it to the Location and refresh the sunrise and sunset times.
When possible, SceneItAll also fills the street, city, state, postal code, and country without changing Address line 2. If no address is found, it still saves the map position. This action is unavailable to Members, Viewers, and Companion layouts.
On an editable desktop Strip Board, drag the day label or date to move the whole day. Its strips, banners, notes, type, and other information stay together.
In All Units, dragging changes the day’s position only within its current unit. It never transfers the day to another unit. Calendar dates remain in order and are reassigned to the moved days; undated positions stay undated.
Day dragging is unavailable in locked or read-only scenarios, Companion layouts, and the Calendar’s single-day editor. Buttons and menus in the header remain normal controls.
The three-dot Banner actions menu includes:
- Edit Day
- Add Banner
- Add Change Marker
- Detect Changes
- Move this day
- Swap two days
- Shift a range
- Split the day
- Delete Day
These actions are explained in Add and edit shoot days, Add strips and banners, and Track changes with change markers.
Filter and search the board
- Search strips — type a scene number or set in the Search strips… field to filter the board.
- Filter by unit — when a scenario has more than one production unit, use the unit selector (it defaults to All Units).
- Filter the pool — in the unscheduled pool, use the filter toggle to filter by INT/EXT and time of day, sort by Scene #, Location, Pages, INT/EXT, or Time, and use Clear filters to reset. Ctrl-click rows on Windows or Linux, Command-click them on macOS, or use Shift-drag to build a green multi-scene selection without changing the filter.
Display settings
Some strip fields are always shown; the rest you can turn on or off. The board saves your choices per project.
- Listed as always shown: scene number, INT/EXT, time of day, and Set Name.
- Toggleable: Set, synopsis, page count, cast numbers, extras count, unit badge, conflict badges, script day, revision color, and estimated duration. The Set toggle controls the actual Set column despite the separate disabled Set Name row currently shown in the settings list. Weather-cover WC remains visible when active. The day banner adds cast IDs, extras count, estimated wrap, and sunrise/sunset with daylight hours.
To change which fields appear, open the schedule settings from Global Settings → Schedule.
The Schedule pages also hold project-wide timing defaults:
- Timing sets the target script pages per shoot day.
- Scheduling rules sets lunch, turnaround, night-shoot, and conflict thresholds.
- Prep times sets the default wardrobe and makeup minutes.
- Display controls whether schedule days show sunrise and sunset.
When you edit one of these values, Save settings becomes available in the Global Settings footer. Your edits remain a draft until you select Save settings; selecting Cancel, closing the dialog, or moving to another settings page discards the draft. Strip-display and day-banner checkboxes, plus production-unit actions, continue to apply immediately.
Production units also have a Call Sheet color code setting. That saved color is used by the Call Sheet Library; the Schedule page deliberately shows all units in the same blue so units are easy to recognize without adding another color system.
See Create and manage production units for the unit fields and deletion rules.
Work from the editable Calendar
The Calendar tab combines the month, one selected day, and the Unscheduled pool. Use the previous and next arrows to change months or Today to return to the current month.
Select an occupied date, then choose a unit if more than one unit works that day. The lower panel lets you arrange strips, add banners and notes, review conflicts, and reschedule the day. Drag the divider between the month and day panels to give either one more room.
The original Strip Board remains available as a separate tab. When you return to it, your expanded days and strips are still shown.
Unscheduled rows show up to two lines of synopsis when one exists; hover truncated text to see it in full. Pool text search matches scene number, Set, synopsis, slug/description, INT/EXT, and time of day, and continues to combine with the structured filters.
On desktop, double-click a scheduled or unscheduled scene to open its latest accepted production details. Back to Schedule and the browser Back button return you to the same Calendar month, unit, day, scene, filters, and scroll position. Companion mode remains read-only.