Schedule
Add and edit shoot days
Shoot days are the rows of your schedule. Each day has a number, an optional calendar date, a type, an optional crew call, and the strips (scenes) scheduled on it. This article covers adding days from the calendar picker, editing or splitting a day, and reordering or deleting days.
Before you start
- A scenario is active. If the board is empty, create a scenario first (see Create and manage scenarios).
- The scenario is not locked. A locked scenario is read-only; unlock it from its pill menu to add or edit days.
Add shoot days
You can add shoot days by selecting individual dates or by generating an inclusive date range from a work pattern.
To add shoot days, on either the Strip Board or Calendar tab:
- Open the Add menu and choose Shoot days. (On an empty board, use the Add shoot days button instead.)
- In the Add Shoot Days dialog, choose Manual dates and tap each date you want, or choose Generate range and set a start date, end date, and work pattern.
- Choose a Day Type (defaults to Shooting). The Unit field defaults to the project’s default unit (Main Unit for a new project); choose + New unit… if you need a different one.
- Set a Crew Call time (optional).
- Add Notes (optional).
- Choose Create {n} day(s).
Every add entry point opens this same dialog with both Manual dates and Generate range available. This includes the Add menu from either schedule tab, the empty-board button, the Add shoot days action above Calendar, and selecting an empty Calendar date. When opened from an empty Calendar date, that date starts preselected in Manual dates.
Range patterns include Every day, Weekdays, 5 on / 2 off, 6 on / 1 off, and Custom weekdays. The preview lists every date in the inclusive range as New, Already exists, or Pattern off-day. Only New dates are submitted; off-days stay empty and same-unit dates that already exist are left untouched. Range generation always creates Shooting days. Create prep, travel, hiatus, weekend, holiday, weather, or wrap days explicitly through Manual dates.
If someone changes the same unit while you are reviewing the preview, SceneItAll refreshes it and asks you to check the updated dates before continuing.
SceneItAll creates one shoot day per selected date. New days append after the unit’s existing days; within one newly created batch, the selected dates are appended from earliest to latest. Adding an earlier date later does not disturb the order you already arranged. In a multi-unit production, each unit has its own 1-based sequence, so days can share a number across units.
If a selected date already has a shoot day for that unit, SceneItAll does not create any of the new days. The dialog identifies the date that is already in use. Deselect it, then try again.
The day number follows its position within the unit. Dragging a day moves all of its scenes, banners, notes, and other details. The calendar dates remain in date order and are reassigned to match the new day order.
The Move, Swap, and Shift tools change dates instead. After one of these actions, SceneItAll renumbers dated days in calendar order. Undated days keep their position. Moving a day to another unit places it at the end of that unit, and deleting a day closes the numbering gap. Existing call sheets, reports, and shared links continue to open the correct day after renumbering.
You can also select an empty date in the Calendar tab. This opens Add Shoot Days with that date preselected; selecting the date itself does not create anything.
Edit a day
To edit a day’s details:
- Select the three-dot menu (Banner actions) on the day banner.
- Choose Edit Day.
- Update the fields in the Edit Day dialog and choose Save.
Fields in the Edit Day dialog
| Field | What it does |
|---|---|
| Day Type | The kind of day (see Day types). |
| Unit | The production unit the day belongs to. Moving a day compacts its old unit and appends it to the new unit. |
| Calendar Date | The date the day shoots (optional). Changing it does not change the arranged day order. |
| Crew Call | The time the crew is due on set (optional). |
| Estimated Start | The day start, anchored to the day’s first scene. It is disabled until the day has at least one scene. |
| Estimated Wrap | SceneItAll calculates a precise wrap from crew call, scheduled pages, pace, banners, and change markers, then suggests the next 15-minute mark. Choose Use {time} to confirm it or Choose another to set a different time. The confirmed wrap is saved on the day and used by the day banner, conflicts, and call sheets. |
| Pages/hour override and Target pages override | Per-day overrides of the project defaults. Leave blank to use the project default. |
| Notes | Free-text notes for the day. |
A day’s Day Number cannot be typed directly; arrange it by dragging the day on the desktop Strip Board. Its primary location is also not set here; it is derived from the location on the day’s scenes.
When scenes or pace settings change, SceneItAll recalculates the suggestion without silently replacing the wrap you confirmed. Open Edit Day to review and save the new suggestion when appropriate.
The optional Notes field is shown on the day banner on both desktop and companion layouts. Line breaks are preserved, long notes can be expanded, and clearing the field removes the note from the banner.
Day types
A day’s type sets its banner appearance. The default is Shooting. The eight types are:
| Type | Use |
|---|---|
| Shooting | A regular filming day (default). |
| Prep | A preparation day. |
| Travel | A travel day, no filming. |
| Hiatus | An extended break in the schedule. |
| Weekend | A regular day off. |
| Holiday | A public holiday or scheduled day off. |
| Weather | A day lost to or reserved for weather. |
| Wrap | A wrap day for the production or a phase. |
On the strip board, a Travel, Weekend, Hiatus, Holiday, Prep, or Wrap day renders as a single colored banner row with its type in uppercase. Shooting and Weather days render as a full, expandable day group with their strips inside.
Add a banner to a day
Banners are non-scene event rows inside a day, such as a company move or a meal break. Add one from the Banner actions menu’s Add Banner item. For the full banner workflow and the banner types, see Add strips and banners.
Reorder or delete a day
On the desktop Strip Board, drag a day label or date to move the whole day. Its strips, banners, notes, type, and other information stay together.
In All Units, dragging changes the day’s position only within its current unit. Calendar dates remain in order and are reassigned to the moved days. Undated and non-shooting days remain part of the same order.
Day dragging is unavailable in locked or read-only scenarios, Companion layouts, and the Calendar’s single-day editor. Buttons and menus in the header remain normal controls.
Use Delete Day in Banner actions to open a confirmation. Deleting a day moves its strips to the unscheduled pool (the parking lot); the strips are not lost, and later day numbers close the gap.
Day banner actions
| Action | What it does |
|---|---|
| Edit Day | Opens the Edit Day dialog. |
| Add Banner | Inserts a non-scene banner row (see Add strips and banners). |
| Add Change Marker | Adds a wardrobe, makeup, or hair change row (see Track changes with change markers). |
| Detect Changes | Auto-detects change markers on the day (see Track changes with change markers). |
| Move this day | Moves this complete day to an empty calendar date, then restores chronological day numbering. |
| Swap two days | Exchanges two dates and renumbers both stable days into chronological order. |
| Shift a range | Moves a chosen date range by a calendar-day offset, then restores chronological day numbering. |
| Split the day | Divides the strip order at a chosen position and creates a new dated day from the second half. |
| Delete Day | Deletes the day; its strips return to the unscheduled pool. |
Split a day
Use Split the day when one shooting day has become too full and you want its later strips to become a separate day:
- On an unlocked, dated shooting day with at least two scenes, open Banner actions.
- Choose Split the day, directly below Shift a range.
- Choose the strip or banner after which the current day should end.
- Enter the date for the new day and select Preview split.
- Review the two scene counts, moved change markers, warnings, and metadata summary, then choose Split day.
The current day keeps everything through the selected row. Every later strip moves to a new day inserted immediately after it in the unit’s arranged day order, and later day numbers increase to make room. Banners move according to their position. A change marker anchored to a moved strip follows that strip. Each half must contain at least one scene, and the chosen date must be unused by another day in the same unit.
SceneItAll keeps the production information attached to each moved strip, including its page count, timings, notes, progress, and status. The new day copies the unit, group, day type, crew call, pace, page target, and day notes.
A manually selected primary Location is copied to the new day. If SceneItAll selected the Location automatically, it chooses the best Location for each half again. Page totals, timings, cast, extras, conflicts, and daylight information are also updated for both days.
Event-specific facts are not duplicated onto the new day: confirmed wrap, lunch acknowledgement, and holiday status start empty. Existing call sheets and production reports remain attached to the original day and are not copied; the preview warns you when those documents exist. Scenes with recorded progress or actuals keep that data and also produce a warning before the split.
A completed split appears as one Undo/Redo action. Undo restores the original day and its order. Undo is unavailable if someone changes either half afterward or creates a call sheet or production report for the new day.
Reschedule dates
In Schedule → Strip Board or Schedule → Calendar, open the three-dot Banner actions menu on the shooting day you want to change, then choose an operation. The dialog shows that day and date as fixed context, so you do not need to select the source day again:
- Move this day assigns the complete selected day to one empty date.
- Swap two days asks for another day in the same unit and exchanges their dates.
- Shift a range starts from the selected day, then moves consecutive dated days forward or backward by a chosen number of calendar days. The range can end on a specific day, at the end of the week, or at the end of that unit’s schedule.
After any of these actions, dated days in the unit are numbered from earliest to latest. Each day keeps its scenes, banners, notes, call sheets, and other production information when its date and number change. Undated days stay where they are.
Automatic renumbering applies only to Move this day, Swap two days, and Shift a range. Changing Calendar Date in Edit Day keeps the current arranged order.
Preview is optional. Use it to compare the current and proposed dates and see every day-number change. You can also select Apply immediately; SceneItAll still checks for unavailable dates and other problems before making changes. When moving a day onto an occupied date, the app may suggest Swap two days instead.
A successful change appears as one Undo/Redo action. Undo restores the previous dates and day numbers.
If someone changes the same unit after you open the preview, SceneItAll asks you to review the latest schedule instead of overwriting their work. Rescheduling is unavailable for locked scenarios, undated or non-shooting days, and the read-only Companion layout.