Schedule
Add and edit shoot days
Shoot days are the rows of your schedule. Each day has a number, an optional calendar date, a type, an optional crew call, and the strips (scenes) scheduled on it. This article covers adding days from the calendar picker, editing a day, viewing a day summary, and reordering or deleting days.
Before you start
- A scenario is active. If the board is empty, create a scenario first (see Create and manage scenarios).
- The scenario is not locked. A locked scenario is read-only; unlock it from its pill menu to add or edit days.
Add shoot days
You can add shoot days by selecting individual dates or by generating an inclusive date range from a work pattern.
To add shoot days, on the scenario bar:
- Open the + Add menu and choose Shoot days. (On an empty board, use the Add shoot days button instead.)
- In the Add Shoot Days dialog, choose Manual dates and tap each date you want, or choose Generate range and set a start date, end date, and work pattern.
- Choose a Group (optional — keeps related days together, for example a block; choose + New group… to create one).
- Choose a Day Type (defaults to Shooting). The Unit field defaults to the project’s default unit (Main Unit for a new project); choose + New unit… if you need a different one.
- Set a Crew Call time (optional).
- Add Notes (optional).
- Choose Create {n} day(s).
Range patterns include Every day, Weekdays, 5 on / 2 off, 6 on / 1 off, and Custom weekdays. The preview lists every date in the inclusive range as New, Already exists, or Pattern off-day. Only New dates are submitted; off-days stay empty and same-unit dates that already exist are left untouched. Range generation always creates Shooting days. Create prep, travel, hiatus, weekend, holiday, weather, or wrap days explicitly through Manual dates.
If another user changes the same unit after the preview, SceneItAll refreshes the schedule and asks you to review the updated preview instead of partially creating a stale range.
SceneItAll creates one shoot day per selected date and numbers them by calendar-date order within the unit. The earliest date becomes Day 1, the next Day 2, and so on. If you later add an earlier date, the existing days are renumbered automatically. In a multi-unit production, each unit has its own 1-based sequence, so days can share a number across units.
If any selected date already has a shoot day for the chosen unit, SceneItAll rejects the whole batch so it never creates only some of the days. The dialog stays open and automatically reveals an error directly beneath the selected-date count, including the date that is already in use. Deselect that date, then try again.
The day number is only a display label — it’s recomputed whenever days are inserted, moved between units, or have their date changed. Every reader that opens a specific day (a call sheet, a DPR, sides, DOOD, a shared link) tracks the day by its underlying record, not its number, so a renumber never sends you to the wrong day and never breaks a saved or shared deep link.
[SCREENSHOT: The Add Shoot Days dialog showing the month calendar with several dates selected, plus the Group, Day Type, Unit, Crew Call, and Notes fields]
You can also select an empty date in the Calendar tab. This opens Add Shoot Days with that date preselected; selecting the date itself does not create anything.
Edit a day
To edit a day’s details:
- Select the three-dot menu (Banner actions) on the day banner.
- Choose Edit Day.
- Update the fields in the Edit Day dialog and choose Save.
Fields in the Edit Day dialog
| Field | What it does |
|---|---|
| Day Type | The kind of day (see Day types). |
| Unit | The production unit the day belongs to, or None. Moving a day to another unit renumbers both units by date order. |
| Calendar Date | The date the day shoots (optional). Changing the date renumbers the unit so numbers stay in chronological order. |
| Crew Call | The time the crew is due on set (optional). |
| Estimated Start | The day start, anchored to the day’s first scene. It is disabled until the day has at least one scene. |
| Estimated Wrap | SceneItAll calculates a precise wrap from crew call, scheduled pages, pace, banners, and change markers, then suggests the next 15-minute mark. Choose Use {time} to confirm it or Choose another to set a different time. The confirmed wrap is saved on the day and used by conflicts, summaries, and call sheets. |
| Pages/hour override and Target pages override | Per-day overrides of the project defaults. Leave blank to use the project default. |
| Notes | Free-text notes for the day. |
A day’s Day Number is derived from its calendar date and cannot be edited directly. Its primary location is also not set here; it is derived from the location on the day’s scenes.
When scenes or pace settings change, SceneItAll recalculates the suggestion without silently replacing the wrap you confirmed. Open Edit Day to review and save the new suggestion when appropriate.
The optional Notes field is shown on the day banner on both desktop and companion layouts. Line breaks are preserved, long notes can be expanded, and clearing the field removes the note from the banner.
Day types
A day’s type sets its banner appearance. The default is Shooting. The eight types are:
| Type | Use |
|---|---|
| Shooting | A regular filming day (default). |
| Prep | A preparation day. |
| Travel | A travel day, no filming. |
| Hiatus | An extended break in the schedule. |
| Weekend | A regular day off. |
| Holiday | A public holiday or scheduled day off. |
| Weather | A day lost to or reserved for weather. |
| Wrap | A wrap day for the production or a phase. |
On the strip board, a Travel, Weekend, Hiatus, Holiday, Prep, or Wrap day renders as a single colored banner row with its type in uppercase. Shooting and Weather days render as a full, expandable day group with their strips inside.
View a day summary
To see a day’s aggregated stats in one place:
- Select the three-dot menu (Banner actions) on the day banner.
- Choose View Summary.
The summary shows the day number and date, stat chips for Pages, Cast, Extras, Call, and Wrap, a Scenes list of the day’s strips, a Cast on this day list, and any special flags. Scheduling conditions that need attention appear as conflicts on the board and in the conflict list; the summary does not maintain a separate warning stream.
Add a banner to a day
Banners are non-scene event rows inside a day, such as a company move or a meal break. Add one from the Banner actions menu’s Add Banner item. For the full banner workflow and the banner types, see Add strips and banners.
Reorder or delete a day
The Banner actions menu also reorders and deletes days:
- Move Up / Move Down — swaps the day with its neighbor. Move Up is hidden on the first day and Move Down on the last.
- Delete Day — opens a confirmation. Deleting a day moves its strips to the unscheduled pool (the parking lot); the strips are not lost.
Day banner actions
| Action | What it does |
|---|---|
| Edit Day | Opens the Edit Day dialog. |
| Add Banner | Inserts a non-scene banner row (see Add strips and banners). |
| View Summary | Opens the read-only day summary. |
| Add Change Marker | Adds a wardrobe, makeup, or hair change row (see Track changes with change markers). |
| Detect Changes | Auto-detects change markers on the day (see Track changes with change markers). |
| Move Up / Move Down | Reorders the day. |
| Delete Day | Deletes the day; its strips return to the unscheduled pool. |
Reschedule dates
In Schedule → Strip Board or Schedule → Calendar, open Reschedule in the header and choose an operation. If multiple production units have dated shooting days and the header is showing All Units, first choose the production unit in the dialog. Then choose the day or days the operation should affect:
- Move this day asks for the day to move, then assigns the complete day to one empty date.
- Swap two days asks for both days and exchanges their dates within the same unit, while each day’s scenes, banners, notes, and metadata stay attached to that day.
- Shift a range asks for the starting day, then moves consecutive dated days forward or backward by a chosen number of calendar days. The range can end on a specific day, at the end of the week, or at the end of that unit’s schedule.
Every operation begins with a server-generated preview. Review each old and proposed date before selecting Apply. Occupied destinations block Apply and are all listed; Move recommends Swap when appropriate. Production warnings require explicit confirmation. A successful operation appears as one action in the global Undo/Redo history.
If another session changes the same unit after preview, Apply or Undo is rejected as stale instead of overwriting the newer schedule. The header action is disabled while the scenario is locked or has no dated shooting days, and remains hidden in the Companion layout.