Reports
Generate a department list
The Department Lists report gives each department a filtered breakdown of just the elements it cares about — props for Props, costumes for Wardrobe, makeup elements for Makeup/Hair, and so on. It is the document a department head uses for prep. This article covers opening the report, choosing a category, reading the table, and exporting.
Department Lists always show the latest breakdown and schedule information. An open report updates automatically when elements or the schedule change. You do not need to save or refresh it first. See Reports you save and reports that stay current.
Before you start
- You have a parsed script with elements tagged in the breakdown, and a scenario that is active or locked (used to compute the shoot-day column).
- Any project member can view Department Lists. Exporting a PDF requires the Admin role.
Open the report and choose a category
- Open Reports and select the Department Lists card.
- In the Reports left rail, use the category selector to choose which element type to list:
- Characters, Props, Wardrobe, Makeup / Hair, Vehicles, SFX, VFX, Stunts, Animals, Greenery, Music, Sound, Camera, Art, and Misc.
- The table renders on A4 paper with every element of that type. If a category is empty you see “No elements found for this category — Try a different category or check the breakdown.”
What is in the table
| Column | What it shows |
|---|---|
| Name | The element name |
| ID | The element’s identifier, if assigned |
| Scenes | The scene numbers where the element appears |
| Days | The shoot-day numbers from the active scenario |
| Notes | Any notes saved on the element |
| Status | The element’s current status: Pending, Sourced, Confirmed, or Unavailable |
The Days column updates automatically when the active scenario changes.
Export
Select Export PDF in the side panel to download the current category’s table as a print-ready PDF — what most departments hand off to their crew or vendors. Export per-category PDFs at the start of each prep week so each department has its working list. The side panel also shows the element count for the category.